NPC Quota, Release Figures and Quota Additions (Updated 8/7/2007)

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How Quota is set

There are a couple different methods in the NPC book. Now, these are NPC recommendations but it's not a RULE or LAW that these methods have to be used.

#1: Quota shall equal the number of women accepting at least one invitation to the first or second round of invitational events divided by the number of chapters. For example:

Registered PNM 350
Accepting first invitational event 300
Number of NPC groups 6
300 div 6 - 50 quota
Accepting second invitational 279
270 div 6 = 45

#2 (This method is used when there are at least 3 invitational rounds including preference.)

Quota equals the number of women registering and attending the first membership recruitment function, multiplied by the average percent of women pledged during he last three years divided by the number of chapters.

Registered PNM 350
Number of NPC groups 6
Average % of women pledged last 3 years 72%
(1987 - 70%, 1988 - 74%, 1989 - 72%)
Number attending the membership recruitment function 325
325 x 72% = 234
234 div 6 = 39 quota.

Release Figures

NPC endorses a formula which College Panhellenics may use in recommending the number of invitations a fraternity chapter should issue to insure their own membership recruiting success as well as to provide an opportunity to pledge the greatest number of women. The number (percentage) of PNMs that are invited back by each chapter is derived from a complex formula based on several years' worth of statistical data such as: number of invitation extended versus number accepted, number accepting bids versus number completing recruitment events, etc.

For more competitive campuses, this could mean that some chapters will be required to release 50% or more of the PNMs when the invitational rounds begin. As a result, it is strongly recommended that PNMs continue through the recruitment process, even if the invitations they receive appear to be, at first, less desirable. As has been stated several times before, opinions change during the week. If, at the time of Preference round, a PNM still does not have a strong connection to one or more groups, they can decline to sign their Membership Binding Agreement Card.

Quota Additions

NPC continues to recommend that bids be matched to Quota only. It is recognized, however, that unusual campus conditions may indicate that some women whose bids fail to match in the normal bid matching process may be placed even if this puts a chapter over Quota.

Because most unmatched bids are a direct result of a chapter issuing more inivitations to preference events than it has a reasonable expectation to offer bids, Panhellenics using Quota Additions must encourage collegiate chapters to carefully observe the recommended release numbers.

The following procedures should be followed if women whose bids did not match in the normal course of bid matching must be placed in fraternity chapters that have already reached Quota.

1. No College Panhellenic may adopt this Quota Addtions procedure unless there is compliance with the College Panhellenics Committee's recommendation for release figures. These release figures are based on a three year statistical study as described on pages 85 and 86 of the Manual of Information.

2. The woman will be matched to the fraternity chapter she has listed on her Membership Recruitment Acceptance which is the smallest in chapter size, as long as her name appears on that chapter's preferential bid list, and that by matching her there that group does not exceed Quota by more than 5%.

3. This procedure shall never include a woman who lists an intentional single preference on her preference Membership Recruitment Acceptance or one who as failed to accept or attend any membership recruitment event for which there was room in her membership recruitment schedule.

4. No group may exceed quota by more than 5% of Quota. If 5% is a fractional number, the number shall be rounded up to the next whole number.

5. Quota Additions do not raise or increase the number of Quota and this process is only used during the bid-matching process itself. Quota Additions do not create Quota vacancies under any circumstances. Quota Additions are never involved in Continous Open Bidding.

Example: Quota is 50

Alpha Chapter - 75 members, pledged 50
5% addtion - 3
Total size: 128

Beta Chapter - 80 members, pledged 50
Total size: 130