I just got this email from my chapter, and I wanted to share the text because I thought it was a great example of how to thank an alum who submits a recommendation.
Dear Sister,
On behalf of the recruitment team for the Zeta Nu Chapter of Alpha Delta Pi, thank you for submitting the Potential New Member Profile (recommendation form)/Legacy Introduction Form for <PNM name>. Our Recruitment Team is gearing up for another successful recruitment at Clemson University, and we look forward to meeting every Potential New Member (PNM) starting on August 19th!
As many as 1200 PNMs will register for recruitment at Clemson University in 2017, and each year the women are more impressive than the year before. The PNMs seem to all have exceptional grades and test scores, and each resume reflects extraordinary achievements in the areas of scholarship, leadership, community service, and extra-curricular activities.
Please know that we sincerely appreciate your recommendation, and we will carefully consider your input. As much as we wish everyone could find her home in Alpha Delta Pi, the intense competition and the invitation figures established by Panhellenic present major challenges for us as a chapter. The reality is that we will be able to call only about 75 young women our new sisters on Bid Day.
In accordance with privacy protections maintained for the PNMs, no member of the Recruitment Team, including advisors, can release or discuss any specific information regarding a PNM with an Alpha Delta Pi alumna. However, if you have any general questions about the recruitment process at Clemson University or in Alpha Delta Pi, please contact Zeta Nu's Recruitment Advisor, <name and email>, or Zeta Nu's Chapter Advisor, <name and email>.
Again, thank you for your recommendation. We are so excited to meet all of these amazing women so soon!
Go Tigers! Go Greek! Go ADPi!
Loyally,
The Zeta Nu Recruitment Team at Clemson University
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