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I think voting is fairly common when choosing which PNM's get bids. Usually your pledging process will weed out the ones that don't want to be fully committed to your fraternity. For those controversial PNM's, I'd say at least 10 members need to vote against giving them bids before you ball them. Numbers are key as a colony. More members, more dues coming in, the stronger off you are.
Whatever you do, please stay away from the 1 vote to ball policy. I don't really know who came up with that one, never was a good idea to me.
As for how to approach the problem, I'd talk to your Recruitment Chair, hash out a plan, and get him to call it to vote. That way he feels like he was a part of the decision.
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